VALANX Biotech is reimagining the future of protein-based therapeutics through next-generation bioconjugation. Our proprietary synthetic biology platform expands and optimizes design opportunities of biologics – unlocking a new era of safer, more effective, and customizable medicines. At VALANX, innovation meets precision. We’re a team of scientists, engineers, and entrepreneurs passionate about transforming how biologics are made and delivered. For fast-tracking our organisational development we are looking for a

Administrative Assistant (f/m/x)


Location: Vienna Biocenter, St. Marx, Vienna

Start date: immediate

Job Type: Full-time, 40 hours weekly ideally, 30 hours possible

 

Your Role

You will be the operational backbone of the company – the person who makes sure things are organized, documented, scheduled, and followed through. You’ll work very closely with the C-level team and collaborate with all functions (R&D, BD, finance, HR).

 

Your Responsibilities

Executive & Investor Support

  • Support C-level with calendar management, meeting coordination and preparation of board/shareholder materials.
  • Organize investor meetings and help maintain a structured fundraising funnel in the CRM.

Office, Facility & Administrative Management

  • Ensure smooth day-to-day office operations (supplies, meeting rooms, printer, vendors).
  • Coordinate facility maintenance and act as the main contact for service providers (maintenance, cleaning, etc.).
  • Organize internal company events and team activities.

Legal & Documentation

  • Maintain an organized overview of contracts and legal documents (e.g. CDAs, MTAs, other agreements), including signature tracking and filing.

HR & People Operations

  • Support hiring processes (job ads, application management, interview coordination, communication with candidates).
  • Coordinate onboarding and offboarding and maintain basic HR overviews (contact lists, trainings, etc.).
  • Support the organization in streamlining operations and communication and implementation of business processes.

Finance & Admin Support

  • Support the finance function by tracking and collecting invoices and ensuring proper documentation and timely reporting.
  • Support the finance function and external service providers in accounting, controlling, payroll and monthly, quarterly, and annual reporting.

Communication, Website & BD Support

  • Coordinate updates for the company website and support external communication together with our agency.
  • Support monitoring of relevant life-science events and suggest suitable networking opportunities for the team.

Organization & IT Coordination

  • Help improve internal workflows and meeting structures (e.g. agendas, decision logs).
  • Coordinate basic IT topics (accounts, access, tools) with internal stakeholders and external providers.

 

What You Bring

  • Several years of experience in a similar role (e.g. Executive Assistant, Office/Operations Manager, People & Operations, or similar), ideally with experience in a startup environment
  • Strong organizational and coordination skills: you enjoy checklists, structure, and making sure nothing falls through the cracks.
  • High level of reliability, discretion, and ownership – you are trusted with sensitive documents, calendars, and investor/board communication.
  • Very good written and spoken English and German.
  • Comfortable with modern tools: Outlook/Office 365, cloud storage, CRM systems (e.g. HubSpot), online booking tools, basic website CMS.
  • A pragmatic, hands-on mindset: you’re happy to switch from preparing board slides to ordering coffee beans if that’s what the company needs.
  • Outgoing, friendly and confident personality

 

What We Offer

  • A full-time role with high visibility and direct collaboration with the C-level team.
  • The chance to shape how our organization works as we grow from 15 people to the next stage.
  • An ambitious, science-driven environment in biotech where your work has a real impact on what the company can achieve for patients in oncology and beyond.
  • Flat hierarchies, short decision paths, and a culture where initiative is appreciated.
  • The legal minimum salary for this position is € 2.705,03 gross per month, with willingness to overpay depending on qualifications and experience.

 

Apply Now
If this sounds like you, we’d love to hear from you. Please send your CV and application to Michael Lukesch, CEO via the form.

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